Hanson (2001) advocates the use of a project plan as an organizational tool to schedule necessary
actions and set deadlines. A simple plan document would have columns for the following:
1. Major steps in the process.
2. A breakdown of specific tasks within each step.
3. Ownership of each step/task, i.e. who is responsible.
4. Completion date for each task.
5. Comments/state of progress
A wide variety of project and spreadsheet software can be used with the updated project plan
being made available to the integration team through web technology. In Hanson's opinion the
project plan is a mechanism for communication and control of the integration process. But the
project manager, she argues, must be tenacious in the following respects:
* Documenting necessary actions as they surface.
* Assigning them to a reliable owner.
* Determining appropriate deadlines that are compatible with other deliverables.
* Communicating with applicable parties.
* Following up to ensure that progress is on track.
* Escalating problems.
* Closing actions as they are completed.
HR Due Diligence
Hanson highlights the importance of HR Due Diligence as an early stage in the project plan.
A due diligence investigation is designed to establish liabilities and vulnerabilities BEFORE
signing the final agreement. According to Hanson the HR review offers the following possibilities:
1. Discovery of liabilities that could impact on the financial viability of the transaction.
2. Discovery of discrepancies that might be addressable in the agreement to both parties'
satisfaction.
3. Discovery of variations in policy and practice that will be essential when integrating
and communicating with employees.
The investigation may have to take place in two stages: a preliminary overview before the letter
of intent is signed; a more thorough investigation thereafter when confidentiality can be guaranteed,
but before the final agreement.
According to Hanson, the investigation involves a number of data-gathering components which
divides into hard and soft. Hard facts are those that can be found in written records, reports,
surveys, documented policies and statistics. They include information on pay, benefits, bonuses,
employment regulations, third party claims, employee relations, safety, and so on. Soft data are
less easily established but can be critical, including: key employee losses, management style,
CEO reputation and senior management integrity.
Hanson points to the particular importance of compensation and benefits plan information, not
only in the due diligence stage but also later when close comparison is required. Issues of long term
liability are critical as regards pension plans and medical benefits.
In later stages of the integration plan, pay and other benefits have implications on the cost
of 'golden parachutes' for people no longer required. Serious differences between salary structures,
overtime, and 'perks' may also have significant consequences on morale and retention. Inevitably the question
arises as to whether the more generous schemes are to be pushed down or the less generous increased in the
future.
The M&A Transition Guide: A 10-Step Roadmap for Workforce Integration
by Patti Hanson
The M&A Transition Guide is written for executives, managers, and HR professionals involved with any transaction
that moves employees from one company to another. Poor workforce integration is a main cause
for M&A failures and this book helps managers make the M&A transition a more positive one by
providing a plan of action for the integration that focuses on ten critical steps. These steps
encompass the entire M&A process from due diligence to employee retention strategies.
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